Practical Safety Assessments

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Kit B



It is essential now to be able to demonstrate that you are safely as well as efficiently managing your Company vehicle fleet, and, indeed, manage all employees who use their own vehicles on company business, whether or not they receive payment for this.

Employers often fail to appreciate the “worth” of employees and especially the financial costs of trying to replace a trusted and experienced surveyor, engineer, salesman or manager, assuming that a replacement can be found at all, who measures up to the one who has left through stress or serious accident or even death.

Whilst most companies can boast of not having suffered a fatality or serious injury at work, many cannot hold their hands up to one or more of their staff not having been involved in a serious or even fatal accident on the road.

In addition, the HSE is now taking a renewed interest in the safety performance of large fleet operators, and what efforts any employer is actively taking to monitor and reduce road accidents.

It is only by monitoring your Company drivers that you can both help reduce financial losses and discharge the duty of care that you owe to them under Common Law & HASAWA 1974.

You need to monitor both the condition of the vehicle as well as that of its driver, irrespective of whether the vehicle is Company owned, leased or belongs to the employee.

The three separate but related Assessment forms will enable you to exercise this function and demonstrate, in the event of an accident, that you are exercising “due diligence” in caring for your staff.

COMPANY DRIVER ASSESSMENT FORM – 4 pages. Use this form for each employee who drives any Company vehicle, whether a pool car or a car or van issued personally to them. Include all drivers, from the lowly rep’s Ford Focus to the MD’s Jag or Merc.

EMPLOYEES DRIVING THEIR OWN VEHICLES ON COMPANY BUSINESS - 4 pages. This form should be used to analyse the driving performance of each employee using his or her own car on Company business; just because you do not own their car does not mean that you don’t still have some responsibility for its use and even condition; tyres, MOT, insurance, exhaust etc., as it becomes a temporary extension of Company assets & responsibility when used for Company business.

For example, if they were not insured, then in the event of an accident occurring, you probably would attract unwanted liability for any third party claim as the driver was working in your time and on your business.

FLEET OVERVIEW ASSESSMENT FORM – 6 pages. This form is used to analyse and to monitor changes in fleet user’s accidents, to be able to detect any new trends and apply remedial action before costs begin to spiral and difficulties are experienced in obtaining fleet insurance cover.

Price: £60.

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Proprietor: Andrew W Kapherr, BA (Dual Hons), CMIOSH, Chartered Safety & Health Practitioner.

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